AXITRAQ Operator Quick Reference¶

A one-page reference for operators and field staff

This guide covers the most common tasks you will perform day-to-day as an AXITRAQ operator. For detailed instructions on any topic, refer to the full user manual for that module.

Table of Contents¶

Logging In
Pre-Start Checklist
Post-Stop Checklist
Scanning an Asset QR Code
Reporting a Maintenance Issue
Recording Parts Consumption
Clocking In and Out (Timesheets)
Completing an Inspection
Taking Asset Photos
Viewing Your Jobs
Offline Mode
Getting Help

Logging In¶

Web Platform¶

Go to axitraq.com.au (or your regional AXITRAQ website).
Click Login and enter your username and password.
If two-factor authentication (2FA) is enabled, open your authenticator app and enter the 6-digit code.
You will be taken to your Dashboard.

Mobile App¶

Open the AXITRAQ app on your phone or tablet.
Enter your username and password.
Optionally enable biometric login (Face ID, Touch ID, or fingerprint) for faster access next time.
Enter your 2FA code if prompted.

Pre-Start Checklist¶

Complete a pre-start checklist before operating any equipment.

From the Mobile App¶

Tap Pre-Start on the home screen (or scan the asset QR code and select Pre-Start).
Select the asset you are about to operate.
Work through each checklist item, marking each as Pass, Fail, or N/A.
For any failed item, add a note describing the issue and take a photo if possible.
Tap Submit when complete.
If any critical items fail, the asset may be flagged for maintenance. Do not operate the asset until the issue is resolved.

From the Web Platform¶

Navigate to Inspections in the sidebar.
Click New Inspection or select a scheduled inspection.
Choose the asset and the pre-start checklist template.
Complete all items and click Submit.

Post-Stop Checklist¶

Complete a post-stop checklist at the end of your shift or when you finish using an asset.

Open the AXITRAQ mobile app and tap Post-Stop.
Select the asset you have been operating.
Complete all checklist items.
Record any damage, wear, or issues discovered during your shift.
Take photos of any concerns.
Tap Submit.

Scanning an Asset QR Code¶

Every AXITRAQ asset has a QR code label. Scanning it gives you instant access to the asset's information.

Open the AXITRAQ mobile app.
Tap the Scan button on the home screen.
Point your camera at the asset's QR code label.
The asset profile opens, showing details, photos, inspection history, and maintenance status.
From here you can start a pre-start check, report a maintenance issue, or view documents.

Reporting a Maintenance Issue¶

Report problems with equipment as soon as you notice them.

From the Mobile App¶

Open the asset (scan its QR code or find it in the asset list).
Tap Report Issue or Request Maintenance.
Select the priority level:
Low — minor issue, does not affect operation
Medium — affects performance, should be addressed soon
High — significant problem, may affect safety
Critical — immediate safety concern, stop using the asset
Describe the issue clearly.
Take one or more photos showing the problem.
Tap Submit.
Your supervisor will be notified and the asset may be flagged accordingly.

From the Web Platform¶

Navigate to Maintenance in the sidebar.
Click New Request.
Select the asset, fill in the details, set the priority, and submit.

Recording Parts Consumption¶

When you use parts or materials on a job, record the consumption so stock levels stay accurate.

From the Mobile App¶

Tap Parts on the home screen (or navigate from within a job or asset).
Search for the part by name or scan its barcode/QR code.
Enter the quantity consumed.
Select the asset or job the parts were used for.
Add a note if needed (e.g. "replaced air filter").
Tap Submit.

Clocking In and Out (Timesheets)¶

From the Mobile App¶

Tap Timesheet or Clock In on the home screen.
Your start time is recorded automatically.
If prompted, select the job you are working on.
When you finish, tap Clock Out.
Record any break time if prompted.
Your timesheet entry is saved and submitted for approval.

From the Web Platform¶

Navigate to Timesheets in the sidebar.
Click Add Entry or use the weekly view to fill in your hours.
Enter start time, end time, break duration, and the job (if applicable).
Click Save to save as draft, or Submit to send for manager approval.

Completing an Inspection¶

From the Mobile App¶

Open the asset (scan QR code or search).
Tap Inspect or select a scheduled inspection from your notifications.
Work through each inspection item.
Mark each item as Pass, Fail, or N/A.
Add notes and photos for any items that require attention.
Tap Submit when complete.
If the inspection result is a fail, your supervisor will be notified.

From the Web Platform¶

Navigate to Inspections in the sidebar.
Find the scheduled inspection or click New Inspection.
Select the asset and inspection template.
Complete all items and submit.

Taking Asset Photos¶

Capture photos during audits, inspections, or whenever you need to document an asset's condition.

From the Mobile App¶

Open the asset profile.
Tap the camera icon or Add Photo.
Take the photo. You can crop or rotate it before saving.
The photo is uploaded to the asset's gallery.

Tips for Good Photos¶

Capture the full asset from multiple angles.
Take close-ups of any damage, wear, or defects.
Photograph compliance plates and registration labels clearly (the AI can read these automatically).
Ensure good lighting and a steady hand.

Viewing Your Jobs¶

From the Mobile App¶

Tap Jobs on the home screen.
You will see jobs assigned to you, sorted by date.
Tap a job to view details including location, assigned assets, notes, and scheduled times.

From the Web Platform¶

Navigate to Jobs in the sidebar.
Use the list view to browse and filter, or the Calendar view to see jobs on a timeline.
Click a job to view full details.

Offline Mode¶

The AXITRAQ mobile app works even when you have no internet connection.

Actions you perform offline (pre-starts, inspections, photos, parts consumption) are queued locally on your device.
When your connection is restored, the app automatically syncs all queued actions to the server.
You will see a sync indicator showing pending items.
Do not log out or uninstall the app while actions are pending — they will be lost.

Getting Help¶

Dash AI Assistant¶

Every page of the AXITRAQ web platform includes Dash, the AI assistant.

Click the Dash help icon (usually in the bottom-right corner of the screen).
Type your question in plain language, for example: "How do I add a new pre-start checklist?"
Dash provides instant, context-aware answers based on the page you are currently viewing.

Contact Your Administrator¶

For account issues (password resets, permission changes, 2FA resets), contact your company's AXITRAQ administrator.

Support¶

For technical issues, your administrator can contact Aditech support through the platform.

Quick Reference Table¶

Task	Mobile App	Web Platform
Pre-start checklist	Home > Pre-Start	Inspections > New
Post-stop checklist	Home > Post-Stop	Inspections > New
Scan asset QR code	Home > Scan	N/A
Report maintenance	Asset > Report Issue	Maintenance > New Request
Record parts used	Home > Parts	Parts & Materials > Consume
Clock in/out	Home > Timesheet	Timesheets > Add Entry
Complete inspection	Asset > Inspect	Inspections > New
Take asset photo	Asset > Add Photo	Asset > Photos tab
View your jobs	Home > Jobs	Jobs (sidebar)

Safety Reminders¶

Always complete a pre-start checklist before operating any equipment.
Never operate a failed asset. If a pre-start check fails on a critical item, do not use the asset. Report the issue immediately.
Report damage immediately. Use the maintenance request feature as soon as you notice a problem.
Keep your qualifications current. AXITRAQ tracks qualification expiry dates. Ensure your licences and certifications are renewed before they expire.
Log your hours accurately. Timesheet records are used for payroll and compliance. Record actual start/finish times and breaks.

AXITRAQ Operator Quick Reference -- Aditech Pty Ltd -- 2026 For full documentation, visit wiki.axitraq.com