Print (Labels, QR Codes and Orders)¶

This guide covers everything you need to know about creating print templates, generating QR codes, printing labels, and ordering professional printed labels through the AXITRAQ platform.

What's new: The sidebar item formerly called Labels & QR is now Print. The page is organised into tabs: Templates, Order, Catalogues, Asset Books, Asset QR Codes and Parts & Materials QR Codes.

Template categories and layouts¶

Every print template now has three classifying attributes so they are easy to find and manage on the Templates tab (templates are grouped by Category):

Category — Label, Sign, Book/Booklet, or Catalogue/Cover.
Format — the media: Brady Tag, Laser, Sticker (for labels); A5, A4, A3 (for signs); A4 or Booklet (for books).
Layout kind — how the template is printed:
Single label — one item per label (the classic behaviour).
Ganged sheet — lays up N identical copies of the label onto one sheet (A4/A3/A5/custom) separated by a configurable gutter and margin, ready to dispatch for laser engraving. The editor shows how many fit per sheet.
Cover page — a booklet/catalogue cover (company logo, title, subtitle, date) that can be attached to a catalogue.
Catalogue layout — controls the A4 parts catalogue: items per page, columns, QR size, photo size, company logo and footer text.

On the Catalogues tab, each catalogue can be assigned a Layout Template (a Catalogue-layout template) and an optional Cover Page template. If none is chosen, the default A4 layout is used.

The Order tab lists real print orders (Label / Sign / Book / QR). Pre-generated QR "pool" print jobs are managed separately in the QR Register.

Table of Contents¶

Overview
Navigating the Labels and QR Codes Page
Label Templates
Creating a New Template
Using the Visual Designer
Merge Tags (Placeholders)
CSS Styling
Live Preview
Editing and Managing Templates
QR Code Generation
Generating QR Codes for Assets
Generating QR Codes for Parts
Bulk QR Code Generation
Viewing QR Codes
Label Printing
Self Print (Batch Print)
Generating a Print-Ready PDF
Parts and Materials Catalogues
Accessing Catalogues
Creating a Catalogue
Adding Items to a Catalogue
Previewing and arranging a Catalogue
Printing a Catalogue
Managing Catalogues 6a. Asset Books
Previewing and arranging an Asset Book 6.5. Pre-creating QR Labels (QR Register)
What the QR Register Does
Generating a Batch of QR Codes
Self-Printing Pool Labels
Ordering Premium Pool Labels
Assigning a Label to an Asset, Part or Location
Transferring, Retiring, and Auditing
Premium Label Orders
Adding Items to Cart
Material Options and Pricing
Reviewing Your Cart
Checkout and Placing an Order
Order Management
Viewing Order History
Order Statuses
Scanning QR Codes
How QR Scanning Works
Scanning from a Mobile Device
QR Code URL Structure
Scan Logging
Asset Identification System
Permissions
Frequently Asked Questions

Overview¶

AXITRAQ provides a complete labelling system that ties physical assets and parts to their digital records. The system includes:

A visual label template designer powered by CKEditor 5 with merge tags that automatically populate asset or part data.
QR codes generated locally on the platform with no dependency on external services.
Self-service batch printing to your own printer via PDF output.
A premium label shop where you can order professionally printed labels in various materials.
QR code scanning that gives operators instant access to asset information from any mobile device.

Navigating the Labels and QR Codes Page¶

Open Print in the sidebar (/base/manage/labels/). The page title is Print. The template designer on this page is the Print Template Editor.

Tab	Description
Templates	Label designs. Open one to use the Print Template Editor.
Order	Print orders (Label / Sign / Book / QR).
Catalogues	Parts catalogues.
Asset Books	Asset booklets.
Asset QR Codes	QR codes for assets.
Parts & Materials QR Codes	QR codes for parts.

At the top of the page, a row of summary cards displays:

Active Templates -- the number of label templates currently marked as active.
Pending Orders -- orders in draft or ready status awaiting action.
Assets with QR -- how many of your active assets have a QR code assigned versus the total.
Parts with QR -- how many of your active parts have a QR code assigned versus the total.

Label Templates¶

Label templates define the layout, content, and dimensions of your labels. Each template combines an HTML body, CSS styles, and merge tags that are replaced with real data when labels are generated.

Creating a New Template¶

Open Print in the sidebar.
On the Templates tab, click the Create Template button.
The Label Template Editor will open. Fill in the required fields:
Template Name -- give it a descriptive name (e.g. "Standard Asset Label 100x50mm").
Label Type -- select the category that best matches the template's purpose. Options are:
- Asset Identification
- Compliance
- Tracking
- Part / Material
- Job / Site Sign
- Custom
Description -- an optional brief description of what the template is for.
Width (mm) and Height (mm) -- the physical dimensions of the label in millimetres. Minimum is 10mm; maximum is 300mm.
Design the label body and CSS styles (see sections below).
Click Create Template to save.

Avery® A4 label sheets (pre-cut stickers)¶

AXITRAQ ships platform templates for common Avery Australia A4 sheets:

Avery code	Marketing size	Labels per sheet	Typical use
L7160	63.5 × 38.1 mm	21 (3×7)	Dense bin / stock
L7163	99.1 × 38.1 mm	14 (2×7)	Parts bins, equipment
L7165	99.1 × 67.7 mm	8 (2×4)	Larger equipment / shipping-style

These appear under Print Templates and in QR Register → Print Labels when you choose Avery label sheet (A4).

Customise artwork: click Duplicate on an Avery default (or Edit and save — that forks your own copy), then open it in the Design tab. Move fields, change text size, add QR / barcode / logo / photo, within the gold safe print area dashed box. The label size is locked to the Avery die; content outside the safe area may be clipped when printed.

Download the PDF and print at Actual size / 100% with margins None (never Fit to page). Geometry is stored in a sheet catalog so it can be refined when Avery Alliance digital templates arrive, and extended for US/UK sizes later.

Using the Visual Designer (Design tab)¶

The template editor opens on a Design tab — a modern, drag-and-drop canvas — with an Advanced (HTML / CSS) tab alongside it for fine control.

On the Design tab:

Add element (left): drag in Text, a Field (a placeholder picked from the dropdown), Company Logo, QR Code, Barcode, Box / Border, or Line.
Canvas (centre): a true-to-size page in millimetres. Drag an element to move it, drag its handles to resize, click to select, press Delete to remove, and use the arrow keys to nudge (hold Shift for larger steps). A snap-to-grid keeps everything aligned.
Properties (right): set exact numeric values — X / Y / width / height in mm, font, size in points, weight, alignment, colour, rotation, and stacking order (bring to front / send to back).
Toolbar: Undo / Redo, toggle Snap to grid, and toggle Preview data (shows real sample content instead of the {{PLACEHOLDER}} tags).

When you save, the visual design is compiled automatically into the underlying template, so it prints exactly as designed everywhere labels are used. You never have to touch HTML or CSS unless you want to.

Tip: The page size comes from the Width and Height fields under Template Details (or the Quick sizes buttons). Change them and the canvas resizes instantly.

Advanced tab (HTML / CSS)¶

The Advanced tab is for power users and for older templates that were built with raw HTML:

Custom CSS — extra CSS appended after the generated styles, for fine adjustments to a visual template.
HTML / CSS editors — templates created before the visual editor (or any you prefer to hand-code) remain fully editable here using CKEditor 5 and a CSS box.

Building a layout on the Design tab and saving will replace any hand-written HTML for that template. To keep existing custom HTML, edit it on the Advanced tab instead.

Using the HTML editor (Advanced)¶

The HTML editor uses CKEditor 5, a rich text editor, for the HTML template body. You can use the toolbar to:

Apply bold, italic, and underline formatting.
Insert tables for structured layouts.
Create bulleted or numbered lists.
Switch to Source editing mode to write or paste raw HTML directly.

Most label designs use a combination of HTML and CSS. A typical layout places text content on the left and a QR code on the right using a flexbox container.

Merge Tags (Placeholders)¶

Merge tags are placeholder values enclosed in double curly braces (e.g. {{ASSET_CODE}}). When a label is generated for a specific asset or part, these tags are automatically replaced with the actual data.

The available merge tags change depending on the Label Type you select. The right-hand sidebar of the editor shows all available tags for the current type. Click any tag to insert it directly at your cursor position in the editor.

Asset merge tags (available for Asset Identification, Compliance, Tracking, and Custom types):

Tag	Description
`{{COMPANY_NAME}}`	Your company or trading name
`{{COMPANY_PHONE}}`	Company phone number
`{{COMPANY_EMAIL}}`	Company email address
`{{COMPANY_ABN}}`	Company ABN
`{{COMPANY_ADDRESS}}`	Company full address
`{{ASSET_CODE}}`	Unique asset identifier (e.g. AX-0042)
`{{ASSET_NAME}}`	Asset display name
`{{MANUFACTURER}}`	Equipment manufacturer
`{{MODEL}}`	Model name or number
`{{SERIAL}}`	Serial number
`{{QR_IMAGE}}`	QR code as an image element
`{{QR_URL}}`	The URL the QR code links to
`{{REGO_NUMBER}}`	Registration number
`{{REGO_STATE}}`	Registration state
`{{REGO_EXPIRY}}`	Registration expiry date
`{{LOCATION}}`	Current asset location
`{{COMPLIANCE_NOTES}}`	Compliance or safety notes

Part / Material merge tags:

Tag	Description
`{{PART_CODE}}`	Part code (e.g. PT-0001)
`{{PART_NUMBER}}`	Part number or SKU
`{{PART_NAME}}`	Part display name
`{{PART_CATEGORY}}`	Part category
`{{PART_SUB_CATEGORY}}`	Part sub-category (optional; blank when none)
`{{PART_DESCRIPTION}}`	Part description
`{{PART_COST}}`	Cost price
`{{PART_UNIT}}`	Unit of measure
`{{QR_IMAGE}}`	QR code as an image element
`{{QR_URL}}`	The URL the QR code links to
`{{VENDOR_NAME}}`	Primary vendor name

Company tags ({{COMPANY_NAME}}, {{COMPANY_PHONE}}, etc.) are also available for Part templates.

Job / Site Sign merge tags:

Tag	Description
`{{JOB_NUMBER}}`	Job reference number
`{{JOB_TITLE}}`	Job title or name
`{{JOB_LOCATION}}`	Job site address
`{{JOB_CLIENT}}`	Client name
`{{QR_IMAGE}}`	QR code image element
`{{QR_URL}}`	QR code scan URL
`{{QR_CODE}}`	Raw QR code string
`{{QR_LABEL}}`	QR label or description
`{{QR_TYPE}}`	QR type (Timesheet or Documents)
`{{PASSCODE}}`	Document QR passcode, if applicable

Company tags are also available for Job templates.

CSS Styling¶

Below the HTML editor, a CSS textarea lets you define styles for your label. The default template provides a clean flexbox layout with a text section and QR code area. You can customise fonts, sizes, colours, padding, and layout to match your organisation's branding.

CSS changes are reflected in the live preview as you type, with a short delay.

Tips for label CSS: - Use millimetre units (mm) for padding and element sizing to maintain print accuracy. - Use point sizes (pt) for font sizes, as these translate well to print. - Keep the outer container set to width: 100%; height: 100% so the label fills its defined dimensions.

Live Preview¶

The live preview section at the bottom of the editor shows an on-screen approximation of how the label will look. It uses sample data from your first active asset or part to populate the merge tags.

The preview updates automatically as you edit HTML or CSS.
Click the Refresh Preview button to manually update it at any time.
The dimensions are shown beneath the preview in both millimetres and approximate pixel equivalents.

Editing and Managing Templates¶

To edit an existing template, click the Edit button next to it on the Templates tab. This opens the same designer with the template's current content loaded.
To preview a template without editing, click the Preview button. A modal will display a rendered preview with sample data.
To deactivate a template (hide it from selection menus without deleting it), open it in the editor and uncheck the Template Active checkbox, then save.

QR Code Generation¶

QR codes in AXITRAQ are generated entirely within the platform. There is no dependency on any external QR code service. Each QR code encodes a URL that links to the asset or part's record on the platform.

Generating QR Codes for Assets¶

Open Print in the sidebar.
Switch to the Asset QR Codes tab.
Find the asset that does not yet have a QR code (it will show "None" in the QR Code column).
Click the Generate QR button for that asset.
Confirm the prompt. The QR code will be created using the asset's unique code (e.g. AX-0042), and the page will reload to show it.

The generated QR code is stored on the asset record and links to https://axitraq.app/scan/ plus the scan code. New assets and QR Register labels use a pool code (AXI-XXXXXXXX unless the company set another prefix). Older assets may still use the asset code in that URL.

Generating QR Codes for Parts¶

Open Print in the sidebar.
Switch to the Parts & Materials QR Codes tab.
Find the part that needs a QR code and click Generate QR.
Confirm the prompt. If the part does not already have a part code, one will be automatically assigned in the format PT-0001.

Part QR codes link to https://axitraq.app/base/app/scan/?code=PART_CODE.

Bulk QR Code Generation¶

If you have many assets or parts that are missing QR codes, you can generate them all at once:

On the Asset QR Codes tab, click Generate All Missing at the top of the table.
Confirm the prompt. QR codes will be created for every active asset that does not already have one.
The same option is available on the Parts & Materials QR Codes tab for parts.

The system will report how many QR codes were generated.

Viewing QR Codes¶

To view a larger version of any QR code:

On the Asset QR Codes or Parts & Materials QR Codes tab, click the View QR button next to the item.
A modal will appear showing the QR code image at a larger size along with the code value.

The Scans column on each tab shows how many times a particular QR code has been scanned, which is useful for understanding usage patterns.

Label Printing¶

AXITRAQ provides two paths for getting labels printed: self-service batch printing to your own printer, and ordering premium professionally printed labels.

Self Print (Batch Print)¶

The batch print feature lets you queue up labels from various assets and parts, then print them all at once on your own printer.

Add items to the batch. From the Asset QR Codes or Parts & Materials QR Codes tab on the Print page, click the printer icon next to any item with a QR code. In the modal that appears:
Select a Label Template from the dropdown.
Set the Quantity of labels you need.
Click Add to Batch.
Review the batch. Navigate to Manage > Orders & Labels and switch to the Batch Print tab. Here you can:
See all queued labels with their template and dimensions.
Adjust quantities using the inline input fields.
Remove individual items with the remove button.
Clear the entire batch if needed.
Print. Click Print All Labels to open the print view. This opens a page with all labels rendered at their actual dimensions. Click the Print / Save PDF button in the toolbar to open your browser's print dialog.

Generating a Print-Ready PDF¶

When printing labels (either from batch print or from an individual order), the system renders a standalone HTML page that is optimised for the browser's print-to-PDF function:

In the print dialog, set Destination to "Save as PDF".
Set the Paper size to "Custom" and enter the dimensions shown in the toolbar.
Set Margins to "None" for the most accurate result.
Click Save or Print.

Each label is rendered on its own page with crop marks for professional cutting. The system automatically includes an axitraq.app watermark on each label.

Parts and Materials Catalogues¶

The catalogue system lets you create printable A4 pages listing selected parts and materials with their QR codes, names, and photos. Catalogues are ideal for workshop walls, stores, or field references.

Accessing Catalogues¶

Open Print in the sidebar.
Switch to the Parts & Materials QR Codes tab.
Select the Parts & Materials Catalogues sub-tab.

Creating a Catalogue¶

Click + New Catalogue.
Enter a Catalogue Name and optional Description.
Choose a Sort Order for items in the catalogue:
Type / Category (default)
Category / Name
Name A-Z
Part Code
Click Create.

Adding Items to a Catalogue¶

Open the catalogue by clicking Edit next to it.
The item selector is split: left (about two thirds) is the full parts list to search and tick; right (about one third) is everything already in this catalogue.
Use the search bar to filter the left list by name, code, part number, or category. Each word or number is matched on its own, in any order, so tank water finds an item named water tank. Search does not hide the selected list.
Tick items on the left to include them. They appear on the right as you go, with a thumbnail, part code and name. Use Select All or Deselect All for bulk selection.
The selected count is shown above the lists and on the right pane. Click a selected row to scroll to that part on the left; click × to remove it.
Each item on the left also shows a thumbnail in the last column.
Click the Part Code to open the item in a modal for quick editing without leaving the catalogue page.

Previewing and arranging a Catalogue¶

Preview opens a live booklet editor (not a static PDF). You see every A4 page stacked, plus an Unplaced tray on the left.

Click Preview on a catalogue.
Until you change the layout, pages follow the catalogue Sort Order (typically 7 items per page, or the linked layout template).
Each item row shows its QR code, name, part code, category and photo. QR codes alternate to the outer edge for easy scanning.
Arrange the book visually:
Hover between rows and click + to insert a Heading (Compact, Section or Title) or a Page break.
Click a heading to edit its text, size and an optional one-line note.
Click an item to edit its name and an optional one-line note under that item.
Drag items or headings to reorder them, including onto another page. Empty space at the bottom of a page is intentional — sections are not squashed to fit.
A page break starts the next section on a fresh page even if the previous page has room.
Unplaced tray — when you later tick extra parts on the catalogue, they appear here instead of jumping into the middle of your book. Drag them onto a page. Drag a placed item back to the tray to take it off the pages (it stays in the catalogue).
Click Save layout to keep the arrangement. Print View and Download PDF use the saved layout. Reset to sort clears headings, notes and page breaks and returns to automatic sort.

A catalogue with a saved arrangement shows a Custom layout badge on the list.

Printing a Catalogue¶

From the preview, click Print View or Download PDF.
If items are still in the Unplaced tray they will not print — you will be asked to confirm.
Save the layout first if you have unsaved changes.
Print View opens a standalone A4 page (@page CSS). Set paper to A4 and margins to None.
Download PDF produces the same pages without needing a printer.

Managing Catalogues¶

Edit — modify the catalogue name, description, sort order, or item selection. Newly ticked items go to the Preview Unplaced tray if the book already has a custom layout; they are not inserted into the middle of the pages.
Delete — archive the catalogue. Deleted catalogues can be restored by an administrator.
Catalogues are persistent and saved to the database, so they survive browser refreshes and can be accessed by other users.

Asset Books¶

Asset Books are A4 booklets of your assets (trucks, vehicles, plant), built the same way as Parts Catalogues. Each asset appears with its photo, name, asset code, QR code and a set of detail fields you choose. They are ideal for a printed fleet register, depot reference, or handover pack.

Creating an Asset Book¶

Open Print from the sidebar and select the Asset Books tab.
Click + Create Asset Book.
Enter a Book Name and optional Description.
Choose a Sort Order: Asset Code, Name A–Z, Category, Department / Category, or Registration.
Optionally choose a Layout Template and a Cover Page template — the cover renders your company logo, the book title and date. The Layout Template can be either a row layout (the classic photo/QR/text row) or a visual Asset card design (see below).

Designing a Visual Asset Card¶

Instead of the standard row layout, you can design a fully custom asset card with the drag-and-drop Template Editor and have it tiled down each page:

Go to the Templates tab → + New Template.
Set Category to Book / Booklet (or Catalogue / Cover), Layout Kind to Asset card (tiled per asset in a book), and Purpose to Asset Identification.
Use the Asset card 190×55 quick size (or set your own width/height — this is the size of one card).
In the Design tab, drag on elements: Asset Photo, QR Code, and Field items for any asset placeholder (name, rego, VIN, engine number, department, year, hour meter, etc.). Position and size them visually; use the Advanced tab for exact CSS if needed.
Save the template, then on the Asset Books tab choose it under Layout Template (it appears in the Asset card designs (visual) group).

The book then prints each asset as a copy of your card, fitting as many cards per A4 page as the card height allows. The cover page (if set) still appears first.

Choosing the Detail Fields¶

Under Detail Fields to Show, tick the fields you want printed under each asset's name. Available fields include:

Registration, Rego State, Rego Due
Category, Department, Make, Model, Model No., Year
Serial No., VIN, Engine No., Engine Type
Hour Meter, Odometer, Location, Status, Description
Any active custom asset field, in the same list (for example a Customer field on coffee machines)

Only fields that have a value for a given asset are printed, so the layout stays clean. An existing book keeps the fields it already has until you change and save it.

Assets per page defaults to Same as today (5). Choosing 6 to 10 applies only to the default row layout: the photo and QR scale down so the extra rows still fit the page. A card design, and a booklet you have arranged by hand, keep their own page fit. Existing books stay at 5 until you pick a higher number and save.

Choosing the Primary Photo¶

Each asset can have a Primary photo — the image used to represent it in Asset Books. To set it, open the asset and go to the Photos tab, then click the ☆ Set Primary button on the photo you want. This works on every photo source — Mobile App Photos (taken in the mobile app), Uploaded photos (added from the web) and Captured photos (from the audit wizard) — and the chosen photo is badged ★ PRIMARY. It works just like the primary photo for Parts & Materials items.

If you don't nominate one, the book automatically uses the best available image (a mobile/app primary photo, otherwise the first uploaded or captured photo). The same primary is shown in the asset picker thumbnails, the book preview, the print view and the PDF.

Selecting Assets¶

Use the Department filter to show only assets in a chosen department (e.g. Field Service), or "No Department". Use Category to show one category.
Custom columns you have turned on under Settings → Preferences → Assets → Asset list columns also appear here, each with its own filter and sort (for example Customer). Until you tick Show and save, the picker stays Code, Name, Department, Category, Rego, QR and Photo.
Use the search box to filter by asset code, name, registration, department, category, or a shown custom field.
Tick the assets to include (or use Select All / Deselect All — these apply to the currently visible/filtered rows).
Click Save Asset Book, or Save & Preview to review it immediately.

Previewing and arranging an Asset Book¶

Preview opens the same live booklet editor as Parts Catalogues. You see every A4 page stacked, plus an Unplaced tray on the left. Fleet users can group plant (for example excavators vs trucks) with headings and notes without changing the asset records.

Click Preview on an asset book.
Until you change the layout, pages follow the book Sort Order (typically 5 assets per page, or as many visual cards as the card height allows).
Row layouts show photo, QR, name, asset code and the detail fields you ticked. QR codes alternate to the outer edge. Visual Asset card books still tile your card — headings and notes sit between cards.
Arrange the book visually:
Hover between rows (or cards) and click + to insert a Heading (Compact, Section or Title) or a Page break.
Click a heading to edit its text, size and an optional one-line note.
Click an asset to add an optional one-line note (the asset name stays on the asset record).
Drag assets or headings to reorder them, including onto another page. Empty space at the bottom of a page is intentional — rows and cards are never squashed to fit.
A page break starts the next section on a fresh page even if the previous page has room.
Unplaced tray — when you later tick extra assets on the book, they appear here instead of jumping into the middle of your pages. Drag them onto a page. Drag a placed asset back to the tray to take it off the pages (it stays in the book).
Click Save layout to keep the arrangement. Print View and Download PDF use the saved layout. Reset to sort clears headings, notes and page breaks and returns to automatic sort.

An asset book with a saved arrangement shows a Custom layout badge on the list.

Printing an Asset Book¶

From the preview, click Print View or Download PDF.
If assets are still in the Unplaced tray they will not print — you will be asked to confirm.
Save the layout first if you have unsaved changes.
Print View opens a standalone A4 page. Set paper to A4 and margins to None.
Download PDF produces the same pages without needing a printer.

Managing Asset Books¶

Edit — change the name, description, sort order, detail fields, cover/layout, or asset selection. Newly ticked assets go to the Preview Unplaced tray if the book already has a custom layout; they are not inserted into the middle of the pages.
Delete — archive the book (it can be restored by an administrator).

Pre-creating QR Labels (QR Register)¶

The QR Register lets you pre-create QR codes in bulk, produce labels for them (self-print or via the Premium Shop), and assign them to assets, parts, or locations later — for example, when the operator is physically holding the label at the equipment.

Open QR Register from the sidebar (visible to users with the manage.qr_register or manage.labels permission).

What the QR Register Does¶

Holds a pool of unique QR codes. The default prefix is AXI, so a code looks like AXI-XXXXXXXX. A company can set qr_pool_prefix to 1–8 letters or numbers.
Tracks every code through its lifecycle: reserved → assigned → optionally retired.
Lets you generate labels for codes before they have an entity attached.
Records every event (generate, print, order, assign, transfer, retire) in qr_code_history for full audit.

Generating a Batch of QR Codes¶

Go to QR Register → Generate.
Enter the Quantity (1–10,000), an optional Batch name (e.g. "October yard labels — 100 acrylic"), and an optional prefix override.
Click Generate Batch. Every code is randomly generated and verified UNIQUE before being inserted.
The Pool tab now lists the new codes with status reserved.

Self-Printing Pool Labels¶

In the Pool tab, tick the codes you want to print (use the header checkbox to select all visible codes).
Click Print Labels.
Choose a Label Template, set Quantity per code, Production status, and an optional Production note (e.g. "Printed on office laser" or "Sent to Acme Engravers for laser engraving").
Choose Print layout:
One PDF — all selected labels open in a single print view, one label per page. Use your browser's Print / Save PDF and set margins to None.
Avery label sheet (A4) — packs labels onto Avery® pre-cut sheets (L7160 63.5×38.1 mm / 21-up, L7163 99.1×38.1 mm / 14-up, L7165 99.1×67.7 mm / 8-up). Choose the matching Avery template. Download the PDF and print at Actual size / 100% with margins None (do not use Fit to page).
Click Confirm. The print view or PDF opens in a new tab.

The pool list shows a Label column with the production status and note for each code. Use the Label button on any row to update status or notes later (for example, when labels return from an engraver). Filter by label status using the All label statuses dropdown.

Each printed code is recorded in the QR code history for audit. Retired codes cannot be selected for printing.

Ordering Premium Pool Labels¶

In the Pool tab, tick the codes you want professionally printed.
Click Order from Store.
Choose a material (sticker, acrylic, aluminium, stainless) and confirm. Items go straight into your Premium Label Shop cart.
Proceed through the existing cart and checkout flow.

Editing a Batch Name¶

On the Batches tab, click Edit on any batch to tidy up its name and notes before ordering. The prefix and quantity can't be changed (they're baked into the codes). Once a batch has been ordered, editing is locked and the Edit button disappears.

Ordering a Whole Batch (buy labels + freight, pay by card on file)¶

From the Batches tab you can turn a batch into a paid order for our printed label products and have it invoiced automatically.

Go to QR Register → Batches. Each batch row has an Order button (and, once ordered, shows Ordered with a link to download the tax invoice).
Click Order. In the checkout panel:
Product — choose the catalogue item this batch is for (e.g. AXI-0001 — Pack of 25 50×50 labels).
Quantity — how many packs/units to invoice. The batch's code count is shown for reference.
Freight — choose a freight option (e.g. Express Post) or leave it on Pickup — no freight.
Order note — optional.
Email the tax invoice to the customer — off by default. Tick it only if you want the customer emailed a copy.
The panel shows a live preview — product, freight, subtotal, GST (10% for AU) and the total to charge — plus your card on file. This preview is a safe dry run: nothing is charged yet.
Click Process & Charge and confirm. The system charges the card on file, generates your tax invoice (numbered, GST, PDF), records it against the account with the PDF attached, and saves it to the account for download. The customer is only emailed if you ticked the email box.

The invoice is downloadable from the batch row (Invoice … link) and from Accounts → AXITRAQ → Invoices. Prices are ex‑GST; AU orders add 10% GST. A batch that has already been ordered is locked from being charged again. If no card is on file, add one under Company → Subscription & Billing → Payment Method first.

Assigning a Label to an Asset, Part or Location¶

You can assign a pre-printed label in any of these ways:

Mobile scan — open the mobile app, scan an unassigned label. The app shows an "Assign this label" screen; pick an entity type, search or create the entity, and confirm.
Web (entity page) — open an asset, part, or location and click Link Pre-printed QR. Type or paste the code and bind it.
Web (QR Register) — in the Pool tab, click Assign next to a code and choose the entity.

When you assign, the entity's own qr_code and qr_url columns are also updated so every legacy screen continues to work without changes.

Multiple labels per asset: You can link more than one pool label to the same asset (e.g. exterior engraved label + cab sticker + under-hood label). Each code is unique but all scan to the same asset. One label is marked Primary and mirrored to the asset's qr_code field for backward compatibility. Use Add another label when linking from the asset edit page, or assign each code from QR Register. On the asset view page, the Physical QR Labels table lists every linked code with placement and production status.

Transferring, Retiring, and Auditing¶

Transfer — re-link a code to a different entity in one transaction (the old binding is preserved in history).
Unassign — return a code to the pool. The entity loses its qr_code value.
Retire — permanently mark a code as out-of-service. Future scans show a "label retired" page.
Every action is recorded with the user, timestamp, reason, and old/new entity in qr_code_history, and an audit_log row is also written.

Premium Label Orders¶

For durable, professionally printed labels, you can place orders through the built-in label shop. Premium labels are printed on your choice of material and shipped to your address.

Adding Items to Cart¶

From the Asset QR Codes or Parts & Materials QR Codes tab on the Print page, click the shopping cart icon next to any item with a QR code.
In the modal that appears:
Select a Label Template.
Set the Quantity.
Choose a Material Type (see pricing below).
A label preview will render so you can verify the design.
Click Add to Cart.

You can also create orders from the Order tab by clicking New Order and filling in the asset, template, and quantity fields.

Material Options and Pricing¶

Material	Unit Price	Best For
Sticker	$3.50	Indoor assets, office equipment, general labelling
Acrylic	$7.00	Indoor/outdoor assets needing moderate durability
Aluminium	$11.00	Outdoor equipment, vehicles, high-wear environments
Stainless Steel	$16.00	Harsh environments, heavy machinery, long-term outdoor use

All prices are in AUD and exclude GST.

Reviewing Your Cart¶

Navigate to Manage > Orders & Labels.
The Cart tab shows all items you have added. From here you can:
Change the material type for any item by clicking a different material chip.
Adjust the quantity using the inline input field.
Remove individual items with the remove button.
Clear the entire cart.
The cart summary at the bottom shows:
Subtotal -- the total before shipping and tax.
Shipping -- $14.95 flat rate, or FREE on orders of $100.00 or more.
GST (10%) -- applied to the subtotal plus shipping.
Total -- the final amount in AUD.
When ready, click Proceed to Checkout.

Checkout and Placing an Order¶

On the checkout page, review the Order Summary showing all items, templates, materials, quantities, and line totals.
Fill in the Shipping Details:
Shipping Name / Attention -- pre-filled with your company name; edit as needed.
Shipping Address -- pre-filled with your company address; edit as needed.
Order Notes -- any special instructions for the order (optional).
Review the Price Breakdown on the right-hand side.
Click Place Order.
A confirmation overlay will appear showing your order number and total. An invoice will be generated and sent to your account email.

Order Management¶

Viewing Order History¶

Navigate to Manage > Orders & Labels.
Switch to the Order History tab.
The table shows all past orders with:
Order Number -- a unique identifier for the order.
Date -- when the order was placed.
Status -- current processing status.
Total -- the order total in AUD.
Click any row or the View button to see full order details.

Order Statuses¶

Status	Meaning
Pending	Order received, awaiting processing.
Invoiced	Invoice has been generated and sent.
Paid	Payment received.
Processing	Labels are being produced.
Shipped	Order has been dispatched.
Delivered	Order has arrived. Labels can now be downloaded as PDF if applicable.
Cancelled	Order was cancelled.

On the Print page, the Order tab also shows individual label orders where you can preview or generate PDFs for delivered or ready orders.

Scanning QR Codes¶

How QR Scanning Works¶

When someone scans an AXITRAQ QR code with their phone or tablet camera, the URL encoded in the QR code directs them to https://axitraq.app/scan/CODE. Printed labels keep that same address.

In a web browser, AXITRAQ signs the person in if needed, then opens the matching asset, part, location, or job in their account. The lookup stays inside the company they are signed in to.
In the AXITRAQ phone app, scanning still opens the record in the app. The app does not use the web page.
Looks up the item. The system matches the scanned code against asset codes, part codes, and QR codes in that account.

Special QR code prefixes are handled differently: - Codes starting with JDC- open the passcode-protected job documents viewer. - Codes starting with ADC- open the passcode-protected asset documents viewer.

Scanning from a Mobile Device¶

There are two ways operators typically scan QR codes:

Using the device camera: 1. Open the camera app on your phone or tablet. 2. Point it at the QR code on the asset label. 3. Tap the notification or link that appears. 4. You will be taken directly to the asset or part record in AXITRAQ.

Using the in-app scanner: 1. Log into AXITRAQ on your mobile device. 2. Navigate to the Scan section. 3. Point your camera at the QR code. 4. The app will look up the item and display its details immediately.

QR Code URL Structure¶

Assets: https://axitraq.app/scan/ASSET_CODE (e.g. https://axitraq.app/scan/AX-0042)
Parts: https://axitraq.app/base/app/scan/?code=PART_CODE (e.g. https://axitraq.app/base/app/scan/?code=PT-0001)
Job Timesheets: https://axitraq.app/scan/JTS-J009
Job Documents: https://axitraq.app/scan/JDC-CODE (redirects to document viewer)
Asset Documents: https://axitraq.app/scan/ADC-CODE (redirects to document viewer)

Scan Logging¶

Every QR code scan is logged automatically with:

The user who performed the scan.
The date and time.
GPS coordinates (if location permissions are granted).
The device's IP address and user agent.

The total number of scans for each asset or part is visible on the QR Codes tabs. This data helps you understand which assets are being accessed most frequently in the field.

Asset Identification System¶

Labels and QR codes are part of AXITRAQ's broader asset identification system. Here is how the pieces fit together:

Asset Codes are unique identifiers assigned to every asset in the system (e.g. AX-0042). These are the primary reference used across the platform.
QR Codes encode the asset code into a scannable format that links directly to the asset's digital record.
Label Templates define how the physical label looks, combining company branding, asset details, and QR codes into a printable format.
Physical Labels are produced either through self-printing or premium ordering and are affixed to the physical asset.

This creates a closed loop: the physical label on an asset contains a QR code that, when scanned, takes the operator directly to that asset's complete digital record, including maintenance history, inspection checklists, documents, photos, and location data.

The same system applies to parts and materials, allowing warehouse staff to scan bins or shelving labels to quickly look up stock levels, part specifications, and vendor information.

Permissions¶

Access to labels and QR code features is controlled by the following permissions:

Permission	Grants Access To
`manage.labels`	View the Print page, view templates, view QR codes.
`manage.labels` (with edit)	Create and edit label templates, generate QR codes, bulk generate QR codes.
`manage.orders`	Access the Orders & Labels page, add items to cart, place premium orders, use batch print.

If you cannot see a menu item or button mentioned in this guide, ask your administrator to check your permission settings.

Frequently Asked Questions¶

Can I use my own logo on labels? Yes. In the label designer, switch to Source editing mode and add an <img> tag pointing to your logo uploaded through company settings.

Do QR codes expire? No. QR codes are permanent and do not expire. They link to the asset's record for as long as it exists in your account.

Can I regenerate a QR code? The QR code is tied to the asset code. If you change the asset code, the QR code URL updates accordingly.

What happens if someone scans a QR code but is not logged in? They are redirected to the login page, then taken directly to the scanned asset or part after signing in.

Is an internet connection required to scan QR codes? Yes. QR codes link to the online platform, so a data or Wi-Fi connection is needed.

What printer should I use for self-printing labels? Any printer that supports the label dimensions. For best results with small labels, use a dedicated label printer (e.g. Dymo, Brother, Zebra).

Are premium label orders invoiced automatically? Yes. An invoice is generated when you place your order and sent to your account email.

Can I order labels for parts as well as assets? Yes. Both assets and parts can be added to the premium cart or batch print queue from their respective QR Codes tabs.