Labels, QR Codes and Orders¶

This guide covers everything you need to know about creating label templates, generating QR codes, printing labels, and ordering professional printed labels through the AXITRAQ platform.

Table of Contents¶

Overview
Navigating the Labels and QR Codes Page
Label Templates
Creating a New Template
Using the Label Designer
Merge Tags (Placeholders)
CSS Styling
Live Preview
Editing and Managing Templates
QR Code Generation
Generating QR Codes for Assets
Generating QR Codes for Parts
Bulk QR Code Generation
Viewing QR Codes
Label Printing
Self Print (Batch Print)
Generating a Print-Ready PDF
Premium Label Orders
Adding Items to Cart
Material Options and Pricing
Reviewing Your Cart
Checkout and Placing an Order
Order Management
Viewing Order History
Order Statuses
Scanning QR Codes
How QR Scanning Works
Scanning from a Mobile Device
QR Code URL Structure
Scan Logging
Asset Identification System
Permissions
Frequently Asked Questions

Overview¶

AXITRAQ provides a complete labelling system that ties physical assets and parts to their digital records. The system includes:

A visual label template designer powered by CKEditor 5 with merge tags that automatically populate asset or part data.
QR codes generated locally on the platform with no dependency on external services.
Self-service batch printing to your own printer via PDF output.
A premium label shop where you can order professionally printed labels in various materials.
QR code scanning that gives operators instant access to asset information from any mobile device.

Navigating the Labels and QR Codes Page¶

To access the Labels and QR Codes page, go to Manage > Labels & QR Codes from the main navigation. The page is organised into four tabs:

Tab	Description
Label Templates	View, create, and edit label template designs.
Label Orders	View individual label orders and generate PDFs.
Asset QR Codes	View and generate QR codes for all active assets.
Parts QR Codes	View and generate QR codes for all active parts and materials.

At the top of the page, a row of summary cards displays:

Active Templates -- the number of label templates currently marked as active.
Pending Orders -- orders in draft or ready status awaiting action.
Assets with QR -- how many of your active assets have a QR code assigned versus the total.
Parts with QR -- how many of your active parts have a QR code assigned versus the total.

Label Templates¶

Label templates define the layout, content, and dimensions of your labels. Each template combines an HTML body, CSS styles, and merge tags that are replaced with real data when labels are generated.

Creating a New Template¶

Navigate to Manage > Labels & QR Codes.
On the Label Templates tab, click the Create Template button.
The Label Template Editor will open. Fill in the required fields:
Template Name -- give it a descriptive name (e.g. "Standard Asset Label 100x50mm").
Label Type -- select the category that best matches the template's purpose. Options are:
- Asset Identification
- Compliance
- Tracking
- Part / Material
- Job / Site Sign
- Custom
Description -- an optional brief description of what the template is for.
Width (mm) and Height (mm) -- the physical dimensions of the label in millimetres. Minimum is 10mm; maximum is 300mm.
Design the label body and CSS styles (see sections below).
Click Create Template to save.

Using the Label Designer¶

The label designer uses CKEditor 5, a rich text editor, for the HTML template body. You can use the toolbar to:

Apply bold, italic, and underline formatting.
Insert tables for structured layouts.
Create bulleted or numbered lists.
Switch to Source editing mode to write or paste raw HTML directly.

Most label designs use a combination of HTML and CSS. A typical layout places text content on the left and a QR code on the right using a flexbox container.

Merge Tags (Placeholders)¶

Merge tags are placeholder values enclosed in double curly braces (e.g. {{ASSET_CODE}}). When a label is generated for a specific asset or part, these tags are automatically replaced with the actual data.

The available merge tags change depending on the Label Type you select. The right-hand sidebar of the editor shows all available tags for the current type. Click any tag to insert it directly at your cursor position in the editor.

Asset merge tags (available for Asset Identification, Compliance, Tracking, and Custom types):

Tag	Description
`{{COMPANY_NAME}}`	Your company or trading name
`{{COMPANY_PHONE}}`	Company phone number
`{{COMPANY_EMAIL}}`	Company email address
`{{COMPANY_ABN}}`	Company ABN
`{{COMPANY_ADDRESS}}`	Company full address
`{{ASSET_CODE}}`	Unique asset identifier (e.g. AX-0042)
`{{ASSET_NAME}}`	Asset display name
`{{MANUFACTURER}}`	Equipment manufacturer
`{{MODEL}}`	Model name or number
`{{SERIAL}}`	Serial number
`{{QR_IMAGE}}`	QR code as an image element
`{{QR_URL}}`	The URL the QR code links to
`{{REGO_NUMBER}}`	Registration number
`{{REGO_STATE}}`	Registration state
`{{REGO_EXPIRY}}`	Registration expiry date
`{{LOCATION}}`	Current asset location
`{{COMPLIANCE_NOTES}}`	Compliance or safety notes

Part / Material merge tags:

Tag	Description
`{{PART_CODE}}`	Part code (e.g. PT-0001)
`{{PART_NUMBER}}`	Part number or SKU
`{{PART_NAME}}`	Part display name
`{{PART_CATEGORY}}`	Part category
`{{PART_DESCRIPTION}}`	Part description
`{{PART_COST}}`	Cost price
`{{PART_UNIT}}`	Unit of measure
`{{QR_IMAGE}}`	QR code as an image element
`{{QR_URL}}`	The URL the QR code links to
`{{VENDOR_NAME}}`	Primary vendor name

Company tags ({{COMPANY_NAME}}, {{COMPANY_PHONE}}, etc.) are also available for Part templates.

Job / Site Sign merge tags:

Tag	Description
`{{JOB_NUMBER}}`	Job reference number
`{{JOB_TITLE}}`	Job title or name
`{{JOB_LOCATION}}`	Job site address
`{{JOB_CLIENT}}`	Client name
`{{QR_IMAGE}}`	QR code image element
`{{QR_URL}}`	QR code scan URL
`{{QR_CODE}}`	Raw QR code string
`{{QR_LABEL}}`	QR label or description
`{{QR_TYPE}}`	QR type (Timesheet or Documents)
`{{PASSCODE}}`	Document QR passcode, if applicable

Company tags are also available for Job templates.

CSS Styling¶

Below the HTML editor, a CSS textarea lets you define styles for your label. The default template provides a clean flexbox layout with a text section and QR code area. You can customise fonts, sizes, colours, padding, and layout to match your organisation's branding.

CSS changes are reflected in the live preview as you type, with a short delay.

Tips for label CSS: - Use millimetre units (mm) for padding and element sizing to maintain print accuracy. - Use point sizes (pt) for font sizes, as these translate well to print. - Keep the outer container set to width: 100%; height: 100% so the label fills its defined dimensions.

Live Preview¶

The live preview section at the bottom of the editor shows an on-screen approximation of how the label will look. It uses sample data from your first active asset or part to populate the merge tags.

The preview updates automatically as you edit HTML or CSS.
Click the Refresh Preview button to manually update it at any time.
The dimensions are shown beneath the preview in both millimetres and approximate pixel equivalents.

Editing and Managing Templates¶

To edit an existing template, click the Edit button next to it on the Label Templates tab. This opens the same designer with the template's current content loaded.
To preview a template without editing, click the Preview button. A modal will display a rendered preview with sample data.
To deactivate a template (hide it from selection menus without deleting it), open it in the editor and uncheck the Template Active checkbox, then save.

QR Code Generation¶

QR codes in AXITRAQ are generated entirely within the platform. There is no dependency on any external QR code service. Each QR code encodes a URL that links to the asset or part's record on the platform.

Generating QR Codes for Assets¶

Navigate to Manage > Labels & QR Codes.
Switch to the Asset QR Codes tab.
Find the asset that does not yet have a QR code (it will show "None" in the QR Code column).
Click the Generate QR button for that asset.
Confirm the prompt. The QR code will be created using the asset's unique code (e.g. AX-0042), and the page will reload to show it.

The generated QR code is stored on the asset record and links to https://axitraq.app/scan/ASSET_CODE.

Generating QR Codes for Parts¶

Navigate to Manage > Labels & QR Codes.
Switch to the Parts QR Codes tab.
Find the part that needs a QR code and click Generate QR.
Confirm the prompt. If the part does not already have a part code, one will be automatically assigned in the format PT-0001.

Part QR codes link to https://axitraq.app/base/app/scan/?code=PART_CODE.

Bulk QR Code Generation¶

If you have many assets or parts that are missing QR codes, you can generate them all at once:

On the Asset QR Codes tab, click Generate All Missing at the top of the table.
Confirm the prompt. QR codes will be created for every active asset that does not already have one.
The same option is available on the Parts QR Codes tab for parts.

The system will report how many QR codes were generated.

Viewing QR Codes¶

To view a larger version of any QR code:

On the Asset QR Codes or Parts QR Codes tab, click the View QR button next to the item.
A modal will appear showing the QR code image at a larger size along with the code value.

The Scans column on each tab shows how many times a particular QR code has been scanned, which is useful for understanding usage patterns.

Label Printing¶

AXITRAQ provides two paths for getting labels printed: self-service batch printing to your own printer, and ordering premium professionally printed labels.

Self Print (Batch Print)¶

The batch print feature lets you queue up labels from various assets and parts, then print them all at once on your own printer.

Add items to the batch. From the Asset QR Codes or Parts QR Codes tab on the Labels & QR Codes page, click the printer icon next to any item with a QR code. In the modal that appears:
Select a Label Template from the dropdown.
Set the Quantity of labels you need.
Click Add to Batch.
Review the batch. Navigate to Manage > Orders & Labels and switch to the Batch Print tab. Here you can:
See all queued labels with their template and dimensions.
Adjust quantities using the inline input fields.
Remove individual items with the remove button.
Clear the entire batch if needed.
Print. Click Print All Labels to open the print view. This opens a page with all labels rendered at their actual dimensions. Click the Print / Save PDF button in the toolbar to open your browser's print dialog.

Generating a Print-Ready PDF¶

When printing labels (either from batch print or from an individual order), the system renders a standalone HTML page that is optimised for the browser's print-to-PDF function:

In the print dialog, set Destination to "Save as PDF".
Set the Paper size to "Custom" and enter the dimensions shown in the toolbar.
Set Margins to "None" for the most accurate result.
Click Save or Print.

Each label is rendered on its own page with crop marks for professional cutting. The system automatically includes an axitraq.app watermark on each label.

Premium Label Orders¶

For durable, professionally printed labels, you can place orders through the built-in label shop. Premium labels are printed on your choice of material and shipped to your address.

Adding Items to Cart¶

From the Asset QR Codes or Parts QR Codes tab on the Labels & QR Codes page, click the shopping cart icon next to any item with a QR code.
In the modal that appears:
Select a Label Template.
Set the Quantity.
Choose a Material Type (see pricing below).
A label preview will render so you can verify the design.
Click Add to Cart.

You can also create orders from the Label Orders tab by clicking New Order and filling in the asset, template, and quantity fields.

Material Options and Pricing¶

Material	Unit Price	Best For
Sticker	$3.50	Indoor assets, office equipment, general labelling
Acrylic	$7.00	Indoor/outdoor assets needing moderate durability
Aluminium	$11.00	Outdoor equipment, vehicles, high-wear environments
Stainless Steel	$16.00	Harsh environments, heavy machinery, long-term outdoor use

All prices are in AUD and exclude GST.

Reviewing Your Cart¶

Navigate to Manage > Orders & Labels.
The Cart tab shows all items you have added. From here you can:
Change the material type for any item by clicking a different material chip.
Adjust the quantity using the inline input field.
Remove individual items with the remove button.
Clear the entire cart.
The cart summary at the bottom shows:
Subtotal -- the total before shipping and tax.
Shipping -- $14.95 flat rate, or FREE on orders of $100.00 or more.
GST (10%) -- applied to the subtotal plus shipping.
Total -- the final amount in AUD.
When ready, click Proceed to Checkout.

Checkout and Placing an Order¶

On the checkout page, review the Order Summary showing all items, templates, materials, quantities, and line totals.
Fill in the Shipping Details:
Shipping Name / Attention -- pre-filled with your company name; edit as needed.
Shipping Address -- pre-filled with your company address; edit as needed.
Order Notes -- any special instructions for the order (optional).
Review the Price Breakdown on the right-hand side.
Click Place Order.
A confirmation overlay will appear showing your order number and total. An invoice will be generated and sent to your account email.

Order Management¶

Viewing Order History¶

Navigate to Manage > Orders & Labels.
Switch to the Order History tab.
The table shows all past orders with:
Order Number -- a unique identifier for the order.
Date -- when the order was placed.
Status -- current processing status.
Total -- the order total in AUD.
Click any row or the View button to see full order details.

Order Statuses¶

Status	Meaning
Pending	Order received, awaiting processing.
Invoiced	Invoice has been generated and sent.
Paid	Payment received.
Processing	Labels are being produced.
Shipped	Order has been dispatched.
Delivered	Order has arrived. Labels can now be downloaded as PDF if applicable.
Cancelled	Order was cancelled.

On the Labels & QR Codes page, the Label Orders tab also shows individual label orders where you can preview or generate PDFs for delivered or ready orders.

Scanning QR Codes¶

How QR Scanning Works¶

When someone scans an AXITRAQ QR code with their phone or tablet camera, the URL encoded in the QR code directs them to https://axitraq.app/scan/CODE. The platform then:

Authenticates the user. If the user is already logged in or has a remembered session, they proceed directly. Otherwise, they are redirected to the login page and returned to the scan result after signing in.
Detects the device type. Phones are routed to the mobile operator app; tablets are routed to the tablet inspection view.
Looks up the item. The system matches the scanned code against asset codes, part codes, and QR codes in the database.
Displays the record. The operator sees the asset or part details, including photos, specifications, maintenance history, inspection status, and more.

Special QR code prefixes are handled differently: - Codes starting with JDC- open the passcode-protected job documents viewer. - Codes starting with ADC- open the passcode-protected asset documents viewer.

Scanning from a Mobile Device¶

There are two ways operators typically scan QR codes:

Using the device camera: 1. Open the camera app on your phone or tablet. 2. Point it at the QR code on the asset label. 3. Tap the notification or link that appears. 4. You will be taken directly to the asset or part record in AXITRAQ.

Using the in-app scanner: 1. Log into AXITRAQ on your mobile device. 2. Navigate to the Scan section. 3. Point your camera at the QR code. 4. The app will look up the item and display its details immediately.

QR Code URL Structure¶

Assets: https://axitraq.app/scan/ASSET_CODE (e.g. https://axitraq.app/scan/AX-0042)
Parts: https://axitraq.app/base/app/scan/?code=PART_CODE (e.g. https://axitraq.app/base/app/scan/?code=PT-0001)
Job Timesheets: https://axitraq.app/scan/JTS-J009
Job Documents: https://axitraq.app/scan/JDC-CODE (redirects to document viewer)
Asset Documents: https://axitraq.app/scan/ADC-CODE (redirects to document viewer)

Scan Logging¶

Every QR code scan is logged automatically with:

The user who performed the scan.
The date and time.
GPS coordinates (if location permissions are granted).
The device's IP address and user agent.

The total number of scans for each asset or part is visible on the QR Codes tabs. This data helps you understand which assets are being accessed most frequently in the field.

Asset Identification System¶

Labels and QR codes are part of AXITRAQ's broader asset identification system. Here is how the pieces fit together:

Asset Codes are unique identifiers assigned to every asset in the system (e.g. AX-0042). These are the primary reference used across the platform.
QR Codes encode the asset code into a scannable format that links directly to the asset's digital record.
Label Templates define how the physical label looks, combining company branding, asset details, and QR codes into a printable format.
Physical Labels are produced either through self-printing or premium ordering and are affixed to the physical asset.

This creates a closed loop: the physical label on an asset contains a QR code that, when scanned, takes the operator directly to that asset's complete digital record, including maintenance history, inspection checklists, documents, photos, and location data.

The same system applies to parts and materials, allowing warehouse staff to scan bins or shelving labels to quickly look up stock levels, part specifications, and vendor information.

Permissions¶

Access to labels and QR code features is controlled by the following permissions:

Permission	Grants Access To
`manage.labels`	View the Labels & QR Codes page, view templates, view QR codes.
`manage.labels` (with edit)	Create and edit label templates, generate QR codes, bulk generate QR codes.
`manage.orders`	Access the Orders & Labels page, add items to cart, place premium orders, use batch print.

If you cannot see a menu item or button mentioned in this guide, ask your administrator to check your permission settings.

Frequently Asked Questions¶

Can I use my own logo on labels? Yes. In the label designer, switch to Source editing mode and add an <img> tag pointing to your logo uploaded through company settings.

Do QR codes expire? No. QR codes are permanent and do not expire. They link to the asset's record for as long as it exists in your account.

Can I regenerate a QR code? The QR code is tied to the asset code. If you change the asset code, the QR code URL updates accordingly.

What happens if someone scans a QR code but is not logged in? They are redirected to the login page, then taken directly to the scanned asset or part after signing in.

Is an internet connection required to scan QR codes? Yes. QR codes link to the online platform, so a data or Wi-Fi connection is needed.

What printer should I use for self-printing labels? Any printer that supports the label dimensions. For best results with small labels, use a dedicated label printer (e.g. Dymo, Brother, Zebra).

Are premium label orders invoiced automatically? Yes. An invoice is generated when you place your order and sent to your account email.

Can I order labels for parts as well as assets? Yes. Both assets and parts can be added to the premium cart or batch print queue from their respective QR Codes tabs.